Black Tie Magic: Tips for Unforgettable Formal Weddings

When it comes to weddings, few styles scream elegance quite like black tie. In this episode of the Tipsy Guest Podcast, host Marco Buenrostro chats with Caroline Gollner of Volare Planning and Design to spill the secrets behind throwing a flawless formal affair.

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Caroline’s Unexpected Journey

Caroline didn’t start in weddings. Far from it! She began her career in broadcast journalism with CNN and Fox, but quickly realized news wasn’t where her passion lived. Her path led her to New York City, where she fell in love with fine dining and bridal fashion, two experiences that later shaped her approach to luxury events.

After teaching English and pursuing interior design, she planned her own wedding. That’s when her husband noticed her natural talent for orchestrating magical celebrations. He encouraged her to make wedding planning her career, and she never looked back.

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What Really Makes a Black Tie Wedding Work

Caroline explained that inviting guests to a black tie event is no small ask. For a 150-person wedding, guests might collectively spend $30,000 to $40,000 on attire alone. That’s why the event itself has to deliver.

To live up to the dress code, couples often choose an elegant venue like a historic estate or grand hotel, send out luxe invitations, and make a statement with florals. Multi-course plated dinners, top-shelf cocktails, and thoughtful guest experiences—like unique favors or stylish photo opportunities—help set the tone for the night.

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Black Tie on a Budget? Totally Possible

The good news is that black tie doesn’t always mean over-the-top spending. Caroline shared that couples can create the same elevated vibe by keeping the guest list small, placing décor strategically, and focusing on quality food and drinks rather than quantity.

In Texas, a 300-guest black tie wedding can easily climb over $100,000. But a smaller, more intimate celebration for around 50 people can feel just as glamorous at $60,000 to $75,000 with smart planning.

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Best Venues for That Formal Vibe

When it comes to San Antonio, Caroline loves the Hill Country settings of The Lost Mission and The Preserve for their timeless elegance. Downtown, the St. Anthony Hotel—with its stunning Peacock Alley—sets the perfect stage for black tie. Of course, downtown locations sometimes bring logistical challenges for vendors, but the atmosphere makes it all worth it.

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Getting Guests on the Same Page

There’s always at least one guest who doesn’t quite catch the dress code. Caroline recommends making the expectations crystal clear. She suggests noting the dress code in the lower right corner of the invitation, repeating it on the wedding website and RSVP page, and even sharing a Pinterest board with outfit inspiration to help guide guests.

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Dress Code Spectrum: More Than Just Black Tie

Not every couple wants the formality of tuxedos and floor-length gowns. Caroline explained the spectrum of dress codes, from traditional black tie, to black tie preferred (or optional), to cocktail attire, and even semi-formal. Each step allows for a little more flexibility, while still keeping the event polished and stylish.

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The Real Secret to Success

In the end, what makes a black tie wedding shine isn’t just the couple’s vision. It’s the vendors. Caroline stressed that every team member—from planners to florists to caterers—has to go above and beyond.

As she put it best: “It’s all hands on deck to make that event amazing for the couple.”

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EPISODE SPONSOR: MBP PHOTO BOOTH

MBP Photo Booth, San Antonio and Austin’s leading Photo Booth company since 2015, is proud to sponsor this episode! Whether you’re looking for a fun, interactive experience or a customized photo activation, MBP has you covered. Let’s make your wedding unforgettable!